Summary: This writeup provides the best insights to the user query i.e “how to move Outlook PST file to Office 365?” If you are also searching for the same solution, then go through this guide and you will get a productive solution by the end of this article.
User Query: Being an IT admin, I have several backed-up PST files of my organization. Now due to some compliance reasons, I have to import these PST files in Office 365. I have tried some manual approaches to execute the operation but, ended up getting various errors. Now I have an urgent need of a reliable solution for this operation. Please suggest!
Scenario:
At this stage, the admin is required to transfer all existing PST files from each Outlook account which takes time. But it is not an easy job especially when you have tons of PST files to shift.
So, to resolve this problem of the above admin and for many others who are unable to move their PST files. We have explained the perfect solution for this operation.
An Alternate Solution to Move Outlook PST File to Office 365
Using the Most Secure & Reliable Office 365 Import Tool, admin or a user can move more than a PST file/folder to O365
Step1: Download & launch the tool on your local system.
Step2: Tick mark the “is Office 365 admin” check box. Type the credentials and press the “Login” button.
Step3: Select “Add files” and browse the folder which contains PST files.
Step4: Paths of all PST files get listed on-screen with their Office 365 IDs. Select the PST files to import and then, press the Next button.
Step5: Choose the item in categories and apply date filters if required.
Users can use the “Incremental import” option. To avoid multiple uploads of a single PST file in Office 365.
Step6: After all the filters are applied, then, select the “Import” button. And the process begins.
Step7: A CSV report will be shown with the success and failure count after successful completion.
Manual Approach to Move PST Files to Office 365
- Network Upload Using AzCopy Tool
To implement this solution, the user must have:
- Azure AzCopy tool Installed
- Required SAS URL– This includes the network URL of the Shared Access Signature Key and URL of Azure storage location in O365.
Follow the steps to move PST to Office 365
- Azure AzCopy tool will move PST files to O365. Now get the URL of the organization.
- Using SAS key admin get the authorization to upload PST file in Azure Storage place.
- Now with the help of the AzCopy.exe tool admin can shift data files
- Later, with the help of Microsoft Azure Storage explorer admin can verify the list of PST files that are uploaded.
- Once, the PST files are shifted to the cloud platform, a CSV file is created by the admin to which the user has mentioned the PST file and its associated mailboxes.
- Finally, in Office 365 an import job will be created by the admin that will use the information from the CSV file to move PST files to Office 365 to their respective mailboxes.
Limitations of Network Upload
- Odds of data loss/corruption are there if any step is missed, or wrong commands have passed.
- Using this method user cannot move selective files, as there is no date filter.
- Technical knowledge is needed for this method.
After going through this approach, it is clear that this process is very lengthy and not suitable for those who are not having any prior technical knowledge, and it has complicated steps. Hence, many IT experts do not recommend this solution to users.
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Direct Import PST to Office 365
In the “Direct Import” solution, you can move your PST file to Office 365 by following simple steps. Open your Outlook on your desktop in which you want to upload the PST files.
– Select “Files” located at the top left corner and then press Open & export.
– On press Open & export wizard, select “Import from another program or file”.
– Then, browse and select Outlook PST files to import.
– After the file selection is done, press “Finish”.
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Drive Shipping Method to Move PST files to Office 365
In this solution, the user needs to copy all PST files in a temporary hard drive depending on the size of the PST file which has to be encrypted. Then, they have to send that hard drive to Microsoft physically. When all the PST files are validated then they will be uploaded on Office 365 in respective mailboxes as mentioned by the user.
Users might find this an easy solution. However, the reality is completely different, as it takes a lot of time in shipping and then uploads it on Office 365. For Drive Shipping, users have to pay $2/GB. Moreover, there are specific countries, which can use this service.
Therefore, this solution is not an efficient one to use. Rather than going for these manual solutions which have several limitations as discussed above, users should use the professional automated solution.
Conclusion
In this article, we discussed the various solutions to move PST files to Office 365. Moreover, we have also described the convenient and reliable solution by using the above-mentioned tool without any hassle. Users can choose the respective method, based upon their requirements.
Also Read: If you want to migrate Microsoft Teams data to another team, then you should use the Top Rated & Error-free Microsoft Teams Migration Tool to execute this task.
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