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How to Reduce the Size of PST File?

reduce the size of PST file

Overview: Almost all the users use the Outlook applications for personal or for business purposes to send and receive emails. PST file stores emails, calendars, notes, tasks, contacts, etc. But when we want to reduce the size of the PST file then, many users face problems. In this article, we will give you detailed info. regarding this issue.  Stay with us, for a while you will also get to know about the automated solution to resolve the request.

Errors Occur Due to Large PST File

  1. The outlook data file cannot be accessed
  2. An unknown error will occur.
  3. The Outlook PST file reached its limit size
  4. The Outlook data file cannot be added to the folder.

Needs to Reduce the Size of PST file

  1. To increase the performance and the speed of the Outlook application.
  2. For the appropriate management of the Outlook application
  3. To prevent the Outlook data file from corruption issue.

Automated Solution to Reduce the Size of PST file?

The PST Splitter Tool decreases PST file size and improves Microsoft Outlook performance without compromising the file integrity. You can immediately break the entire Outlook database, including contacts, calendars, journals, task notes, and much more, using this software. The application has a user-friendly interface. As a result, even a beginner may use it to reduce Outlook mailbox size without making any changes.

Free Download

Key Features of the Independent Wizard

  1. The software categorizes PST files based on their size, date, year, folder, email ID, and category.
  2. You can use this tool to add one or multiple PST files or folders (s)
  3. PST files in Outlook can be divided into multiple date ranges without exceeding the file size limit.
  4. It divides a single PST file into multiple files ranging in size from 1 MB to 1 GB.
  5. The tool allows the users to search for files in a specific drive to reduce the size of the PST file
  6. It can break Outlook PST files into folders, for example creating a separate file for each folder or a single PST for all MS Outlook (32/64 bit) versions that support PST files (ANSI & Unicode) formats.

Steps of the Software to reduce the size of PST file

  1. Download and run the software. Then, click on Add file to provide a destination path to save the data filesClick on Add File
  2. Choose the Split value option accordingly as shown and enter the required details.Split value option
  3. By clicking on Summary you can easily check the split information and then click on the Next button.See the summary

After the steps are complete, the wizard will automatically initiate to divide the PST files.

Method 1: Using Outlook Import/Export Wizard

  1. First, start the Outlook application on your PC. 
  2. Then, go to the File button

Click on Import and Export. A dialogue box will open on the screen Import and Export Wizard

  1. In Import and Export Wizard multiple options are given. Choose Export to a file
  2. Then, click on the Next button
  3. From the option given select .pst >> and then, Next
  4. Under Export Personal Folder select the folder to export. Tick the include subfolder check box >> Next button
  5. Tap on Browse to save the PST files 
  6. Lastly, click on Finish

Method 2: Outlook Archive Option

  1. Start Outlook application and then, Click on File Tab
  2. Tap on the Archive option
  3. From the Archive Window, choose Archive this folder and all subfolder 
  4. Subsequently, select the folders that you want to archive
  5. Tap on the Browse  to save the archive PST files
  6. Finally, click on the OK radio button.

Restrictions of the Manual Approach

Although the manual methods are completely free you do not have to spend any money, but they have some limitations when it comes to splitting a large PST file. Here, are some of the limitations you will face if you use one of these manual methods discussed above in the article.

  1. The procedure is a little perplexing.
  2. There are chances of failure of data is a very real possibility.
  3. To use this wizard, you must have some technical knowledge.
  4. There is no guarantee that the results will be accurate and right.
  5. It does not have the ability to keep data integrity.

Ending Lines

The article discusses how to reduce the size of PST files. We have provided you with both the manual as well as the professional approach to resolve the issue. Now, it is totally up to the users to go for which approach. But after considering all the demerits of the Manual method. we will advise you that you must use the automated software to have the accurate and correct result

About the author

Neha Tanwar

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